Admissions

ADMISSION REQUIREMENTS
“THE UNIVERSITY OF THE VISAYAS, YOUR LIFELONG PARTNER IN SHAPING YOUR FUTURE”
The University of the Visayas is open to students who meet its academic standards and who are personally qualified to acquire a formal education, has the personal aptitude to carry on a directed school work as expected of them culturally, emotionally, mentally and professionally, socially adaptable, communicative proficiency in the English language and are willing to abide by the rules, values and ideals of the institution.
The University of the Visayas follows the “open admission, selective retention” policy of student admission.
FOR FRESHMEN / NEW STUDENT APPLICANTS
Freshmen are high school graduates enrolling in college for the first time. Only a graduate of a recognized high school shall be considered for enrolment as a new student. At the time of enrolment, a freshman must submit the following:
  • Completely filled-out Application Form.
  • 4 pieces 2×2 colored picture
  • His/her high school report card (form 138) duly certified or signed by their School Principal.
  • The original copy of his/her National Career Assessment Examination (NCAE) result;
  • Original (for presentation only) and photocopy of his/her NSO-certified birth certificate.
  • Certificate of Good Moral Character from his/her principal or guidance counselor.
  • As set by the University of the Visayas, students who intend to enroll in a degree with board examinations (e.g. Accountancy, Medicine,
  • Dentistry, Law, Nursing, etc.) regardless of NCAE results should take the prescribed entrance examinations administered by the Guidance Testing Center.

TRANSFER APPLICANTS
Transferees or transfer students are those who wish to enrol in any program at the University of the Viasayas after having been enrolled in a college of technical courses another higher education institution. At the time of enrolment, a transferee must submit the following credentials:
  • Completely filled-out Application Form.
  • 4 pieces 2×2 colored pictures
  • A certificate of transfer credentials (Honourable Dismissal) from the last school attended
  • Original (for presentation only) and photocopy of his/her NSO-certified birth certificate.
  • An informative copy of his transcript of records which should include the descriptive title of the subjects taken, the number of units and the grades earned.
  • Certificate of Good Moral Character signed by the dean/head of school and/ the guidance director of students affairs.

RETURNING STUDENTS
Returnees or returning students are students who have been discharged from the University of the Visayas either through graduation or by their own will or volition, or those who have discontinued their studies in the University for some reasons but do not have valid leaves of absence in-placed; provided that they have not enrolled in any program in any other higher education institution after leaving the University of the Visayas. At the time of enrolment, a returning student must submit the following:
  • 4 pieces of 2×2 colored pictures;
  • Copies of his/her grades of the previous semester in which he/she was enrolled in the University;
  • Clearance from the Student Affairs Office/Guidance Center, and
  • Accounting office clearance for any financial accountabilities;
  • Other documents may be required from time-to-time.

SHIFTEE STUDENTS

Shiftees are similar to continuing students except that they would like to shift to another course offered in the University. The following are the requirements for shiftees:
  • 4 pieces of 2×2 colored pictures;
  • Electronic print-out of the grades from the MIS to be used by the accepting Dean for evaluation; and
  • Other documents may be required from time-to-time.

 SECOND COURSERS
Second Coursers are student who have completed an undergraduate degree in another higher education institution and are enrolled in a different program in the University. Below are the requirements needed for this applicant:
  • Completely filled-out Application Form.
  • 4 pieces of 2×2 colored pictures
  • Honorable Dismissal (from the last school attended);
  • PSA (Formerly NSO) Authenticated Birth Certificate (Original and 1 pc. Photocopy);
  • Certificate of Good Moral Character (Original)

INTERNATIONAL STUDENT APPLICANTS
Students from foreign countries shall be required to meet substantially the entrance or admission requirements prescribed for a degree in UV.
The Foreign Service Officer in the Admission, Linkages and Placement (ALP) Office assesses objectively the status of the student- applicants are identified based on the following categories:
  • New student
  • Transferees/transfer students
  • 9f visa holder (a type of non- immigrant visa for students); and
  • 9a visa holder (a type of non-immigrant visa for pleasure, business or health)
A foreign national applying for admission in the University shall be required to submit the following documents:
  • Personal appearance;
  • Letter of Intent;
  • Official Transcript of Records authenticated at the Philippine Embassy of the place of origin of the applicant;
  • Affidavit of Support executed by parent/s or legal guardian to be authenticated in the Philippine Embassy;
  • Photocopy of the passport valid not less than six(6) months beyond the intended period of stay in the Philippines;
  • 2 pieces of 2×2 sized photographs;
  • Duly accomplished Personal History Statement forms or Application for College Admission Form or
  • Application for Transfer/ Another Degree Form as may be deemed applicable on the situation of the student-applicant;
  • Photocopy of Certificate of Good Moral Character authenticated at the Philippine Embassy
  • Photocopy of the Medical Health Certificate issued by an authorized physician including but not limited to standard-size chest X-ray, HIV test, and Hepatitis-B clearance.
  • Quarantine Medical Examination by the National Quarantine Office/ bureau of Quarantine and International Health Surveillance;
  • For non-native English speakers, applicants are required to take and pass the English Proficiency Test from the Guidance Center. If and when the student fails in the English Proficiency Test a tutorial session is required to be taken care of by the College of Arts and Sciences;
  • National Intelligence Coordinating Agency (NCI) Clearance;
  • (for Medicine Only) Diploma or Certificate of Graduation from an allied collegiate course; and
  • (for Medicine Only) National Medical Admission Test (NMA) results.

FOR BASIC EDUCATION DEPARTMENT APPLICANTS
Applicants must present the following credentials to the UV-Basic Education Department Guidance Center:
SENIOR HIGH SCHOOL (GRADE 11 and 12)
  • Completely filled-out Application Form
  • Form 138/ Report Card (Original)
  • Certificate of Good Moral Character (Original)
  • PSA (Formerly NSO) Authenticated Birth Certificate (Original and 1 pc. Photocopy)
  • Four (4) pieces of 2X2 sized colored pictures (with nametag and in green background)
  • Certificate of Completion
  • NCAE Results

JUNIOR HIGH SCHOOL (GRADE 7 to 10)
  • Form 138/ Report Card (Original)
  • Certificate of Good Moral Character (Original)
  • PSA (Formerly NSO) Authenticated Birth Certificate (Original and 1 pc. Photocopy)
  • Four (4) pieces of 2X2 sized colored pictures (with nametag and in green background)

ELEMENTARY (GRADE 1 to 6)
  • Form 138/ Report Card (Original)
  • Certificate of Good Moral Character (Original)
  • PSA (Formerly NSO) Authenticated Birth Certificate (Original and 1 pc. Photocopy)
  • Four (4) pieces of 2X2 sized colored pictures (with nametag and in green background)

PRE-ELEMENTARY (Nursery and Kindergarten)
  • PSA (Formerly NSO) Authenticated Birth Certificate (Original and 1 pc. Photocopy)
  • Four (4) pieces of 2X2 sized colored pictures (with name tag and in green background)

ADMISSION PROCESS 

 FRESHMEN AND TRANSFEREES

 1. ADMISSION (Screening and Assigning of ID Number)
(Student’s will undergo screening committee for assigning of STUDENT NUMBER and to accomplish the enrollment form and other documents needed)

 2. DEPARTMENT (Evaluation) For TRANSFEREES Student’s only
(Transferee student will go to their respective department Coordinator/Dean for evaluation)Note: Student’s will present their school credential to the evaluator;

 3. ACCOUNTING (Signing of Enrollment Form)
(Student’s will go to the Accounting Office to pay the ENTRANCE FEE)

 4. CLINIC (Medical Check Up) For MARITIME Students only, and other courses as required. Other COURSES will proceed to STEP 5)
Note: All MARITIME students should undergo medical check-up

 5. DEPARTMENT (Plotting, Verifying and Encoding of Subjects)
(For Accountancy student(s), take a qualifying exam)
1. Students will PLOT the subjects
2. Students will go to the verifier In-charge for verification
3. Proceed to the Encoding of Subjects In-charge for enrollment
Note: After encoding, the Deans copy portion should be CUT and retain at the Dean’s Office.

 6. MIS (Printing and Releasing of Study Load)
(Students will present the enrollment form to the In-charge for printing of Study Load)

 7. REGISTRAR (Submission of Enrollment Form and other Documents)
(Student will submit the Enrollment Form and other School Records to the Registrar’s Office).

 Note:
1. The In-charge will double check if all subjects reflected on the study load is/are the same subjects written on the Enrollment Form.

 2. Cut the STUDENT copy then attach the STUDY LOAD and Give/Release it to the student(s).
OLD AND SHIFTEES

1. DEPARTMENT (Re-Evaluation) 
(Student’s will go to their department coordinator/dean for evaluation and secure enrollment form)

2. ACCOUNTING OFFICE (signing of enrollment form)
(Student’s will go to the accounting office to settle their old balance(s) if any and to pay the entrance fee)

3. CLINIC (medical checkup)
For maritime students only and other courses as required. Other courses will proceed to step 4)

 Note: all maritime students should undergo medical check-up

4. DEPARTMENT (plotting, verifying and encoding of subjects)
Students will plot the subjects
Students will go to the verifier in-charge for verification
Proceed to the encoding of subjects in-charge for enrollment.
Note: after encoding, the deans copy portion should be cut and retained at the dean’s office

5. MIS (printing and releasing of study load)
(Students will present the enrollment form to the in-charge for printing of study load)

6. REGISTRAR (submission of enrollment form and other documents)
(Student will submit the enrollment form and other school records to the registrar’s office).

Note:
1. In-charge will double check if all subjects reflected on the study load is/are the same subjects written on the enrollment form. 

 2. Cut the student copy then attach the study load and give/release it to the student(s).

ADDING/OVERLOAD, CHANGING & WITHDRAWAL OF SUBJECT PROCEDURES
Steps: for ADDING/OVERLOAD & CHANGING OF SUBJECT(s)
STUDENT(s) will SECURE and FILL UP THE FORMS in three (3) copies (Note: Fill up all the information needed CLEARLY and attached the old study load)
1. DEPARTMENT (Coordinator/In-charge will VERIFY the request, and Let the DEAN sign once approved for processing)
2. MIS (For PRINTING of new STUDY LOAD)
Note: Surrender the OLD STUDY LOAD
3. REGISTRAR – (Coordinator/In-charge will see to it, that the approved request of the students is/are reflected on the new study)
1 copy with study load for the student, 1 copy for the Dean, and 1 copy for the Registrar)
__________________________________

 Steps: for WITHDRAWAL OF SUBJECT(s)
STUDENT(s) will SECURE and FILL UP THE FORMS in three (3) copies (Note: Fill up all the information needed CLEARLY and attached the old study load)
1. DEPARTMENT (Coordinator/In-charge will VERIFY the request, and Let the DEAN sign once approved)
Note: Withdrawal of subjects shall be done at the ACCOUNTING/MIS Office only)
2. ACCOUNTING (To justify the charges if 10%, 20%, or FULL)
3. MIS (Process/Printing of new STUDY LOAD)
4. REGISTRAR – (Coordinator/In-charge will see to it, that the approved request of the students is/are reflected on the new study)(1 copy with study load for the student, 1 copy for the Dean, and 1 copy for the Registrar)

 

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